Overview

Tax tips are provided as a resource for helpful hints and time-saving suggestions when registering, filing and paying your unemployment taxes and managing your unemployment tax account.

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May 2015

Unemployment Tax Services (UTS) – User ID’s

User ID’s and passwords function as security for your account. When signing up for a User ID, create a User Id and password that you will remember. Protect your User ID and Password combination and do not share your password with others. The User ID and password combination will be required to ‘open’ your access to UTS each time you log on.

If you file reports for more than one employer, you only need one valid User ID/password combination.

  • log on to UTS,
  • select Request Employer Access for each account you would like to add to your list of employers.

Then, when you log on to UTS you simply select the employer account you need by choosing from My Employers.

If you have trouble accessing UTS please be aware that both a Forgot Password and Forgot User ID are available for your assistance.

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April 2015

Unemployment Tax Services –managing your account

You can accomplish many things online using the Unemployment Tax Services (UTS) system. Simply go to our website www.texasworkforce.org/uts under the Logon to File Reports, Pay Taxes & More

If you do not have a User ID and Password set up for any of the TWC websites, click on the Sign up for a TWC Internet User ID and follow the instructions.

One individual can be designated as the account administrator, having permission to do everything allowed  via UTS.  Other users  may request access to an account.  The account administrator then grants the requestor access and various levels of permission under the Applicant List quick link of the User Admin tab.

With proper permission granted, you can select the Report Filing (C3) tab to file your quarterly report. In the Quick Links box, you can view previously filed wage reports via wage report history, view chargeback history, adjust your wage reports and view the adjustment history.

You can select the Account Info tab to update your company’s information and you can find all contact details for your TWC contact person.  In the Quick Links box, you can view the tax account profile, the tax rate summary and the tax account activity. Additionally you can update your address, update or close your tax account, and request forms.

There is also an Appeal Status tab if you wish to check on any pending or upcoming appeals that involve your account.

Should you require assistance with access or have questions about using the TWC Unemployment Tax Services website, you may contact your local TWC Accounts Examiner or Central Tax Operations at (512) 305-9667.

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March 2015

Employers may print compliance posters online; Agency warns against inappropriate vending

All workplace compliance posters required by law are available through TWC online at: www.texasworkforce.org/ui/lablaw/posters-workplace.html. We have removed account specific information from the compliance posters, enabling employer’s to print copies online. Government-issued compliance posters do not have to be laminated to satisfy an employer’s regulatory obligation.

Employers do not need to purchase these posters from private vendors; they are always free of charge. TWC has investigated reports of vendors claiming to be state contractors, implying that employers are not in compliance with state law and urging employers to buy the posters from the vendor. TWC advises employers to disregard these vendors and consult with TWC directly to determine which posters are needed.

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February 2015

Update Your Online Profile

Please be sure to update your online user profile including:

  • E-mail
  • Security Questions
  • Account Address
  • Phone Number
  • User List
  • Employer List

Note: For Users with multiple accounts you should update your employer list as needed.

Please do not share your log on information or obtain someone else’s log on information to try to access your employer account. Log on information should be unique to each user.

You can access your profile by going to the dark blue portion at the top of your Home Page. In the upper right hand corner click on “My Profile”.

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January 2015

Annual Domestic Reporting

The annual report and contribution for domestic accounts that have requested annual filing is due on or before January 31, 2015.

The online version of the annual report is available now for those domestic employers who elected to file and pay their state unemployment tax annually. TWC encourages Annual Domestic Filers to file their annual report and pay their tax due online by using Unemployment Tax Services, a free online service. During the quick and simple registration process, new users create a User ID and password that will be used each time they access the online system. To register for access and to learn about other online services, visit our Unemployment Tax Services website.

Domestic employers electing to file reports annually will receive 2015 tax rates in March of 2015.

Tax Rates

Tax Rate notices have been mailed. When you receive your notice, please forward a copy to your Service Agent, CPA, or bookkeeper so they can update their files. If you use "QuickFile or Intuit" you will need to update your software to show the correct Tax Rate.

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December 2014

Texas Workforce Commission
Unemployment Insurance Tax Rates for 2015

Dear Employer:

With continued economic growth and prosperity in our state, Texas Workforce Commission (TWC) has taken steps to minimize increases in the overall unemployment insurance tax bill to Texas employers and to make responsible decisions that will result in savings to businesses in Texas.

At the end of 2010, TWC sold bonds through the Texas Public Finance Authority in order to avoid interest that would have become due on federal advances.  Although employers will see an obligation assessment added to the unemployment tax bills to repay the bonds, we are keeping employers’ taxes as low as possible by spreading this over a period of several years. The bonds, originally due to mature in July 2020, are on schedule to be retired in July 2017.

The components of your 2015 tax rate are:

  • The obligation assessment – to collect the amount needed to repay the bond obligation due next year.  It is experience-rated, based on your 2014 tax rate.
  • The general tax – based on claims against your account.  If TWC has paid benefits to former employees who were laid off or separated through no fault of their own in the past three years, you will pay the general tax.
  • The replenishment tax – charged to all employers to cover unemployment claims not charged to a specific employer.  This tax tends to rise following economic downturns when claims increase and businesses close.
  • The employment and training investment assessment – a flat tax of 0.1 percent, paid by all employers, used to fund the skills training program.

You may be able to reduce your taxes for 2015.  If TWC paid benefits to your employees who were laid off or separated through no fault of their own, you may find it beneficial to “buy down” the tax rate.  Please visit our web site at www.texasworkforce.org and click on the Businesses and Employers menu link for more information or access the voluntary contribution analysis through Unemployment Tax Services.

At TWC, we work hard to minimize your unemployment insurance costs. In addition to lowering the tax burden, TWC is taking an aggressive approach to eliminate fraud, waste, and abuse of all kinds in the programs the agency administers. By reporting new hires immediately to the state Attorney General’s office, responding promptly to notices when a former employee applies for unemployment benefits and responding to earnings information requests on claimants, you can help us avoid overpayments and fraud which costs all employers.

TWC works closely with local workforce development boards across Texas to fill job openings with qualified unemployed workers, and we fund training to upgrade the skills of workers to better match area employers’ needs.  TWC also works closely with economic development organizations to support existing Texas companies and to bring new business to the state.  We pledge our continued efforts in helping to keep taxes as low as possible in order to promote a thriving Texas economy.

Texas Workforce Commission
Austin, Texas 78778

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November 2014

Notify Employees of the Federal Earned Income Tax Credit (EITC)

In accordance with Texas Labor Code 104.004 (a) and  HB 2360 passed during the 81st Texas Legislative Regular Session, employers (a person who employs 1 or more employees) must notify all of their employees (an individual who is employed by an employer for compensation) of the federal earned income tax credit (EITC) general eligibility requirements, no later than March 1 of each year.  The EITC is a refundable federal income tax credit for low to moderate income working individuals and families.

How may an Employer provide notice to its employees?

  1. In person;
  2. Electronically at the employee’s last know e-mail address;
  3. Through a flyer included, in writing or electronically, as a payroll stuffer; or
  4. By mailing the information to the employee at the employee’s last known address by United States first class mail.

Employers may use IRS Notice 797, or a written statement with the same wording as IRS Notice 797 when notifying employees. IRS – Notice 797 provides employees with the basic information for EITC.

There are several websites created to assist employees with additional information, eligibility requirements, general overview and income guidelines for EITC.

For more information, go to: http://www.eitc.irs.gov/ or http://www.twc.state.tx.us/welref/wrjseek.html

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October 2014

Potential Scam Against Employers – Don’t be Taken Advantage of

Recently, businesses have reported receiving notices in the mail regarding Lien Reductions. These Lien Reduction  letters are not from the Texas Workforce Commission.

Should you receive a letter that you are not certain about, please call or email us immediately. We can be reached at: tax@twc.state.tx.us. Additionally, a list of tax offices is posted online at: http://www.texasworkforce.org/ui/tax/unemployment-tax-contacts.html.

As ever, do not make payments or give personal information to persons you do not know.

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September 2014

Administrator Self Removal

Unemployment Tax Service Account Administrators can remove themselves from association with an account using the following guidance:

  • At the my home tab, select my employers in the quick links box
  • From the list of employers, find the account number that needs to be removed
  • Under action, the choices are select or remove
  • Click remove and follow instructions on the pop-up window

For assistance with other Unemployment Tax Services issues  please contact your nearest Texas Workforce Commission Tax office: http://www.texasworkforce.org/taxcontacts

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August 2014

Employers don’t forget to submit your Status Report

  • A newly subject Employer must file a Status Report within 10 days of its liability date.
  • Payroll services and other companies preparing your Employer’s Quarterly Reports may not offer this service.
  • Your local TWC Field Accounts Examiner may be contacting your office to help you comply with this requirement.
  • The Status Report (Form C-1) can be found online at the following link:

    What is the purpose of the Status Report?

    • Identifies the legal ownership.
    • Identifies the section of the law under which the Employer becomes liable and the date of 1st wages and liability.
    • Notifies the Commission of a change in any of the information previously submitted.

Call your local tax office for help: http://www.texasworkforce.org/taxcontacts

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July 2014

Unemployment Tax Services — Processing Times

Unemployment Tax Services processes the daily business twice daily. The processing typically occurs at 6:30 p.m. (Central Standard Time) and again at Midnight. During processing we do not allow the system to accept new information. To ensure that you do not encounter any issues when filing your reports, we encourage you to file your reports before 6:00 p.m.

As the last days of the month are always going to be the busiest; you may decide to avoid the last minute rush by filing earlier in the month.

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June 2014

Unemployment Tax Services - Self Remove Association


Any user of Unemployment Tax Services may remove their access to tax account(s) without intervention by TWC staff. This feature greatly benefits bookkeepers who may change clients and who tend to be the sole user with access to the employer unemployment tax account.

The following steps should be taken by users to remove their association from an employer tax account:

  1. Logon to Unemployment Tax Services https://apps.twc.state.tx.us/UITAXSERV/security/logon.do
  2. Select the My Employers link from the Home page.
  3. Select the Remove link located next to the employer account you wish to remove.
  4. Select the Yes button on the Confirmation page. Users receive the following message on the Confirmation page: "Removing this employer will permanently take away your access to the employer's unemployment tax account. Are you sure you want to continue?"
  5. Confirmation message "Employer removed" will display.

If you have questions about the self-removal process, contact your nearest Unemployment Tax Office.

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