C-501: About Child Care Local Match Agreement

When securing pledges of child care local match, Workforce Development Boards must use the Child Care Local Match Contribution Agreement Form PDF or MS Word to enter into signed, written agreements with contributors that:

  • Document the contributor’s pledge and remittance schedule to provide allowable matching funds for child care services
  • Contain sufficient information to ensure that the local funds pledged meet federal and state requirements 

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C-502: Office of the General Counsel Review of Changes to Agreements

Workforce Development Boards (Boards) must ensure that any addenda or additional requirements to the local match agreement, as requested by the contributor, is reviewed and approved by the Texas Workforce Commission’s Office of the General Counsel before the Board submits the complete, signed agreement.

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C-503: Private Entity Restrictions

Workforce Development Boards (Boards) must be aware that if a private entity contributor is party to an administrative proceeding before the Texas Workforce Commission (TWC’s) three-member Commission, state statutes prohibit TWC from accepting the local match agreement until 30 calendar days after the date that the decision in the proceeding becomes final.

TWC interprets the term “administrative proceeding” in this context to refer to a “contested case,” as defined by Texas Government Code §2001.003, that is, “a proceeding, including a ratemaking or licensing proceeding, in which the legal rights, duties, or privileges of a party are to be determined by a state agency after an opportunity for adjudicative hearing.”

The local match agreement reflects this limitation.  This restriction does not apply to transfers or certifications from public entities.

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C-504: Multiparty Child Care Local Match Agreements

Workforce Development Boards (Boards) must be aware that Multiparty Child Care Local Match Agreements (multiparty local match agreements) exist when two or more Boards agree to share match or “excess match” received for a common local match agreement.  Local match agreements arising when multiple Boards independently enter into separate agreements with the same contributor do not constitute multiparty local match agreements.

All Boards benefiting from a multiparty local match agreement must be party to the local match agreement by either of the following:

  • Signing the local match agreement (attach additional signature pages, as necessary)
  • Signing a separate agreement among benefiting Boards that is incorporated into the local match agreement

Boards must be aware that all multiparty local match agreements are subject to review and approval.  This includes multiparty local match agreements in which benefiting Boards enter a separate written agreement that is incorporated into the local match agreement.

It is recommended that Boards participating in a multiparty local match agreement through a separate agreement among benefiting Boards address the following in the separate Board agreement:

  • Responsibilities of each Board
  • Designation of a lead Board for communications with the contributor
  • Program numbers for each Board
  • Priority or order in which federal matching funds are distributed upon certification of local matching expenses by the contributor
  • Priority or order in which federal matching funds are reduced when there is a reduction in the amount of local matching funds certified by the contributor

C-504.a: Presubmission Reviews of Multiparty Child Care Local Match Agreements

Boards entering into multiparty local match agreements must submit the draft agreements, including any draft addenda, to the Texas Workforce Commission's (TWC) Board and Special Initiative Contracts department to coordinate a review with TWC’s Office of the General Counsel, prior to submitting the agreements to TWC’s three-member Commission for approval.

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Part A - Definitions

Part H - Consumer Education and Child Care Quality Activities

Part J - Appendix