E-300: Parent Reporting Requirements

Local Workforce Development Boards (Boards) must ensure that during the 12-month eligibility period, parents are only required to report items that impact the family’s eligibility or that enable the Board or Board contractor to contact the family or pay the provider.

Rule Reference: §809.73(a)

Boards must be aware that parents are not required to report temporary changes in work, education or job training as described in D-801.

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E-301: Required Parent Reporting

Boards must be aware of the following:

  • Parents are required to report to the child care contractor, within 14 calendar days of the occurrence, only the following:
  • Failure to report such changes may result in fact-finding for suspected fraud as described in Part G

- Rule Reference: §809.73

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E-302: Board-Required Parent Reporting Options

Boards must allow parents to report at any time, and child care contractors must take appropriate action regarding changes in the following:

  • Income and family size, which may result in a reduction in the parent share of cost
  • Work, job training, or education program participation that may result in an increase in the level of child care services 

Boards must ensure that if changes that result in a lower parent share of cost or an increase in the level of child care services are reported more than 14 calendar days after the occurrence, the changes are not treated retroactively.

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E-303: Reporting of Job Training or Educational Program Participation

Boards must be aware that parents are only required to report changes in program participation that constitute a permanent end to participation. Student holidays, breaks within a semester, or breaks between semesters, including those lasting longer than three months, are “temporary” changes, as described in Section D-801. Parents are not required to report temporary changes in work, training, or educational program participation.

Rule Reference: §809.51

Before eligibility redetermination, Boards may request participation information from parents or training providers to assess if a parent is making progress toward completion of an education or training program. Boards may require demonstration of progress in education or training for eligibility redetermination and for care to continue into a new 12-month period.

Boards must be aware that progress toward completion of an education or training program must not affect the current 12-month eligibility period. A Board’s assessment of whether  a customer is making progress toward completion of an education or training program is only relevant for eligibility redetermination.

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Part A - Definitions

Part H - Consumer Education and Child Care Quality Activities

Part J - Appendix