Child Care Services Guide - F-200: Child Care Provider Responsibilities & Reporting Requirements

F-201: Written Notice & Agreement

Workforce Development Boards must ensure that child care providers are given written notice of and agree to their responsibilities, reporting requirements and requirements for reimbursement, as described in this section, F-200 Child Care Provider Responsibilities & Reporting Requirements, prior to enrolling a child.

 

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F-202: Collecting Parent Share of Cost & Other Child Care Funds

Workforce Development Boards (Boards) must ensure that child care providers:

- Rule Reference: §809.92(b)(1)-(3)

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F-203: Child Attendance Reporting Requirements for Providers

Workforce Development Boards (Boards) must ensure that child care providers follow the attendance reporting and tracking procedures required by the Texas Workforce Commission, the Boards or, if applicable, the Board’s child care contractor.  

- Rule Reference: §809.92(b)(4)

Boards must ensure that providers are notified and agree with the requirements for automated attendance as described in F-501: Provider Automated Attendance Agreement Required Notice.

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F-204: Provider Charges to Parents

Workforce Development Boards (Boards) must ensure that providers do not charge the difference between the provider’s published rate and the amount of the Board’s reimbursement rate, as determined under §809.21, to parents:

Boards may develop a policy that prohibits providers from charging the difference between the provider’s published rate and the amount of the Board’s reimbursement rate (including the assessed parent share of cost) to all parents eligible for child care services.

Providers must not charge fees to a parent receiving child care subsidies that are not charged to a parent who is not receiving subsidies.

- Rule Reference: §809.92(c)-(d),(f)

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F-205: Provider Denials of Referrals

While providers can choose to limit the number of subsidized children they accept, Workforce Development Boards (Boards) must ensure that providers do not deny a child care referral based on the parent’s income status, receipt of public assistance or the child’s status with Texas Department of Family and Protective Services Child Protective Services.  For example, providers can choose to accept no more than 10 subsidized children, but they cannot choose to limit those they do accept to exclusively children of at-risk parents. 

Boards must be aware that the rules do not require providers to accept referrals that interrupt their business practices applied to the general public.  For example, if a provider has a policy that it does not accept part-week or part-time enrollments and this policy is applied to the general public, then the rules will not require that provider to accept part-week or part-time subsidized enrollments.  

- Rule Reference: §809.92(e)

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F-206: Providers Placed on Corrective or Adverse Action by Texas Department of Family and Protective Services

Workforce Development Boards must ensure that providers are given written notice of and agree to the required actions for providers placed on corrective or adverse action, as detailed in F-402: Providers Placed on Evaluation Corrective Action.

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Part A - Definitions

Part H - Consumer Education and Child Care Quality Activities

Part J - Appendix