H-201: General Information

Workforce Development Boards (Boards) must be aware that child care funds allocated by Texas Workforce Commission pursuant to its allocation rules (generally, Chapter 800, General Administration, Subchapter B, Allocation and Funding and, specifically, §800.58, Child Care), including local public transferred funds and local private donated funds, as provided in Part C, to the extent they are used for nondirect care quality improvement activities, can be expended on any quality improvement activity described in 45 CFR Part 98.

Boards must be aware that expenditures certified by a public entity, as provided in Part C, may include expenditures for any quality improvement activity described in 45 CFR Part 98.

- Rule Reference: §809.16

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H-202: Required Quality Improvement Activities

Workforce Development Boards (Boards) must be aware that Texas Government Code §2308.317(c) requires each Board to use at least 2 percent of the Board’s yearly child care allocation for quality initiatives. 

Boards must ensure that the 2 percent allocation dedicated to quality child care initiatives is used for the following:

  • Quality child care programs, including programs meeting either of the following conditions:
  • Technical assistance, including:
  • Professional development for child care providers, directors and employees
  • Educational materials for children served by child care providers
  • Educational information for parents on the development of children under age five

H-202.a: Priority for Quality Initiatives

Boards must ensure priority for the 2 percent allocation is given to quality child care initiatives benefiting child care facilities that are working toward TRS certification or are TRS providers working toward a higher certification level.

H-202.b: Restrictions on the Use of Quality Funds

Boards must ensure that the following uses of the 2 percent allocation are not allowed:

  • Reimbursement for direct child care services
  • Increasing Board maximum reimbursement rates
  • Tiered reimbursement rates for TRS providers

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H-203: Allowable Quality Improvement Activities

Workforce Development Boards (Boards) must be aware that activities designed to improve the quality and availability of child care also may include, but are not limited to, the following:

  • Operating directly or providing financial assistance to organizations (including private nonprofit organizations, public organizations and units of general purpose local government) for the development, establishment, expansion, operation and coordination of resource and referral programs specifically related to child care
  • Making grants or providing loans to child care providers to assist such providers in meeting applicable state, local and tribal child care standards
  • Improving the monitoring of compliance with, and enforcement of, applicable state, local and tribal requirements
  • Providing training and technical assistance in areas appropriate to the provision of child care services, such as training in health and safety, nutrition, first aid, the recognition of communicable diseases, child abuse detection and prevention and care of children with special needs
  • Improving salaries and other compensation (such as fringe benefits) for full and part-time staff who provide child care services for which assistance is provided under this part
  • Supporting the training and professional development of the child care workforce
  • Improving the development or implementation of early learning and development guidelines
  • Improving the supply and quality of child care programs and services for infants and toddlers
  • Evaluating the quality of child care programs, including evaluating how programs positively affect children
  • Supporting providers in the voluntary pursuit of certification under the Texas Rising Star program or national accreditation
  • Other activities to improve the quality of child care services as long as outcome measures relating to improved provider preparedness, child safety, child well-being or kindergarten-entry are possible
  • Any other activities that are consistent with the intent of 45 CFR Part 98

Examples of Quality Improvement Activities PDF provides additional examples of allowable quality improvement activities.

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H-204: Training and Professional Development

Workforce Development Boards (Boards) must ensure that Board-funded training provided to employees and operators of licensed child care centers, licensed child care homes and registered child care homes that are required to meet the minimum training standards in Texas Human Resources Code §42.0421, is:

  • Appropriate and relevant to the age of the children cared for by the provider
  • Delivered by a trainer who meets one of the following Texas Human Resources Code §42.0421(f)–(g) qualifications:

Boards also must be aware that Texas Human Resources Code §42.0421(f)–(g) specifies that the director of a licensed child care center or primary caregiver of a licensed or registered child care home can provide training to his or her staff as long as DFPS has not:

  • Placed the operation on probation, suspension, emergency suspension or revocation
  •  Assessed an administrative penalty in the two years preceding the training  

Boards may require that all Board-funded child care training, including training that is not required to meet the minimum training standards required by DFPS, meets the requirements in this section.

Information on online professional development courses available to child care providers can be found in Technical Assistance Bulletin 238, Online Courses Designed to Enhance Quality of Infant and Toddler Care PDF.

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H-205: Limitations on Construction

Workforce Development Boards (Boards) must ensure compliance with 45 CFR §98.54(b) regarding construction expenditures, as follows:

  • For state and local agencies and nonsectarian agencies or organizations:
  • For sectarian agencies or organizations:

- Rule Reference: §809.16

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H-206: Reporting Workforce Development Board Quality Activities

Workforce Development Boards (Boards) must use the Child Care and Development Fund Quality Improvement Nondirect Care Activities Quarterly ReportMS Excel to report all nondirect care quality improvement activities, funded through any Texas Workforce Commission funding source.

Boards must submit the completed quarterly report to their assigned contract manager no later than 30 days after the end of the quarter on the following schedule:

Reporting Period

Quarterly Report Due

Quarter 1: October 1 – December 31

January 30

Quarter 2: January 1 – March 31

April 30

Quarter 3: April 1 – June 30

July 30

Quarter 4: July 1 – September 30

October 30

 

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H-207: Reporting Child Care Quality Expenditures

Workforce Development Boards must be aware that Technical Assistance Bulletin 270 PDF, entitled Child Care Quality Expenditure Cost Categories, and its Attachment, 378 Child Care Quality Cost Categories PDF, provide information on reporting child care quality expenditures in Texas Workforce Commission’s Cash Draw and Expenditure Reporting system. 

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Part A - Definitions

Part H - Consumer Education and Child Care Quality Activities

Part J - Appendix