In this manual, references to DARS now refer to TWC. The manual includes both links to public content and links to content available only to staff.

Chapter 8: Scanning and Embossing

8.1 Scanner Connected to a Computer (6 to 8 hours)

(Revised 12/10)

Teach scanning with a system scanner using the following steps.

  1. Review the previous lesson (The Word Processor).
  2. Provide instruction on how to operate a scanner that is attached to a computer and uses assistive optical character recognition (OCR) software.
  3. Explain the relationship between the speech component of the scanning software and the screen reader.
  4. Practice customizing the speech output in the scanning software.
  5. Explore the scanning functions within the assistive software including
    • scanning a document and reading by word, line, and paragraph;
    • scanning in the background; and
    • advanced reading and scanning options.
  6. Practice editing a document including
    • saving an edited file, and
    • importing and exporting documents.
  7. Provide instruction on modifying and setting the screen magnification options in the assistive software.

8.2 Performance Objectives and Measurements

(Revised 12/10)

Measure the following during scanner training.

  1. The consumer can control speech output and understands how the scanner and screen reader work together—Yes or No.
  2. The consumer can select different scanning options within the assistive software, scan documents, and save files in different formats—Yes or No.
  3. The consumer can use the arrow keys to read scanned documents by word, line, and paragraph—Yes or No.
  4. The consumer can edit scanned material and save it to a folder, removable storage device, or disc—Yes or No.
  5. The consumer can set the screen magnification options—Yes or No.

8.3 Stand-Alone Scanners (4 to 6 hours)

(Revised 12/10)

Teach scanning with a stand-alone scanner using the following steps.

Provide instruction on

  1. Using the control panel or keypad on the scanner including.
    • practice using the scanning and reading functions of the keypad; and
    • practice setting the voice controls including speed, pitch, rate, and voice.
  2. Provide instruction on how to retrieve files and save files to a folder, removable storage device, or disc.

8.4 Performance Objectives and Measurements

(Revised 12/10)

Measure the following during stand-alone scanner training.

  1. The consumer can read through scanned text (by word, line, and paragraph) using the keypad—Yes or No.
  2. The consumer can save scanned text as a file to a folder, removable storage device, or disc—Yes or No.
  3. The consumer can retrieve and read files from a folder, removable storage device, or disc —Yes or No.

8.5 Embossing with Braille Translation Software (up to 4 to 6 hours)

(Revised 12/10)

Teach braille embossing using the following steps.

  1. Provide instruction on installing and getting oriented to the braille embosser.
  2. Provide practice loading paper into the embosser and choosing the single- or double-sided mode.
  3. Provide instruction on setting the top of the form.
  4. Provide instruction on operating the keypad or control panel on the embosser.
  5. Provide instruction on the uses of braille translation software.
  6. Provide practice translating a document into braille.
  7. Explore the pull-down menus.
  8. Provide instruction on editing a document before printing including
    • importing a document,
    • editing the text version, and
    • editing the braille version.
  9. Provide instruction on formatting and embossing a document including
    • formatting a document using codes and styles,
    • choosing uncontracted (Grade 1) or contracted (Grade 2) braille,
    • translating and embossing a braille document, and
    • using shortcuts to emboss documents.

8.6 Performance Objectives and Measurements

(Revised 12/10)

Measure the following during braille embossing training.

  1. The consumer can use the keypad, control panel, and other switches on the front panel to program the braille embosser—Yes or No.
  2. The consumer can load a text document, and format and edit it for braille embossing—Yes or No.
  3. The consumer can emboss a correctly formatted document in contracted (Grade 2) braille—Yes or No.