As of 10/1/2017, this manual has been retired. For current policies, procedures, and standards for the Texas Workforce Commission Vocational Rehabilitation Division, please refer to the following manuals:

In this manual, references to DARS now refer to TWC. The manual includes both links to public content and links to content available only to staff.

Chapter 3: Standards for Room, Board, and Supervised Living Providers (formerly "Halfway Houses")

3.1 Residential Services

(Revised 07/16)

Fees for Residential Services

(Revised 09/09)

3-0005

The maximum allowable fee for Room, Board, and Supervised Living is $35 per day.

The Community Rehabilitation Program (CRP) must not collect money from a DARS consumer or from the consumer's family for any service charged in excess of DARS fees. If DARS and another resource are paying for a service for a consumer, the total payment must not exceed the fee specified in the DARS DRS Standards for Providers.

Licensure by Other Agencies

Entities that propose to provide room, board, and supervised living to DARS consumers must be licensed by the appropriate state agency before requesting DARS approval. Licensing agencies include, but are not limited to:

A copy of the entity's current license(s) must be submitted with the application, and, if approved for services, to the employment service provider specialist upon each license renewal thereafter.

Residential Service Provider Requirements

3-0010

If CRP Provides These Services The Following Requirements Apply
Personal care, as defined in Texas Health and Safety Code, section 247, to four or more individuals
  • a current Assisted Living Facility license from the Texas Department of Aging and Disability Services (TDADS),
  • compliance with the standards in Chapter 1, and
  • compliance with the standards in bold in this chapter.
Residential care funded in whole or in part by MHMR authority of the Texas Department of Aging and Disability Services (TDADS), or Texas Department of State Health Services (TDSHS)
  • compliance with the standards in Chapter 1, and
  • compliance with the standards in bold in this chapter.
Chemical dependency treatment, as defined in Texas Health and Safety Code, section 461
  • a current Residential Chemical Dependency Treatment Facility license from the Texas Department of State Health Services (TDSHS),
  • compliance with the standards in Chapter 1, and
  • compliance with the standards in bold in this chapter.

OR

  • documentation (from TDSHS) of exemption as a state agency from licensure requirements, and
  • compliance in full with the standards in this chapter and Chapter 1.
Residential post-acute brain injury services compliance with standards in Chapter 1 and Chapter 5, including licensure.
None of the above, and provides documentation to that effect compliance in full with the standards in this chapter and Chapter 1.

Documentation

Room, board, and supervised living facilities must maintain records of consumer performance and attendance in sponsored services. The form DARS3453, Work/Residential Community Rehabilitation Programs Monthly Progress Report will be used and submitted with an invoice when requesting payment.

3.2 Residential Facility

General

3-0020

The entire facility, including grounds, buildings, furniture, appliances, and equipment, must be structurally sound, in good repair, clean and free of health and safety hazards. The facility must offer adequate space and furniture. Sleeping, eating, cooking, and living supplies must be provided, as well as supplies for other appropriate activities that might take place within a private home.

The entire facility must be adequately ventilated with fresh air. Windows used for ventilation must be screened. Air conditioning and heating systems must be functional and capable of maintaining a comfortable temperature (65° - 85° Fahrenheit) within the facility at all times.

Adequate lighting must be available to provide a safe environment. Lighting must meet user needs. Lighting must be provided outside the building and in parking lots. Light bulbs must have shades, wire guards or other shields.

Trash containers must be made of metal or United Laboratories approved plastic. Trash containers in kitchens and dining areas must be covered.

A facility must obtain pest control services if there is evidence of pests.

Living Area

3-0030

At least one common living area of no less than 120 square feet must be provided. This area must contain appropriate furniture. This area must be accessible to persons with disabilities.

Dining Area

3-0040

At least one common dining area of no less than 120 square feet must be provided. This area must contain appropriate furniture. This area must be accessible to persons with disabilities.

Sleeping Rooms

3-0050

Sleeping rooms may be single or multiple occupancy. Each sleeping room must have an operable door, and a window with appropriate covering for privacy.

A single occupancy sleeping room must have at least 80 square feet of space. Multiple occupancy sleeping rooms must have at least 60 square feet of space per occupant (or 50 square feet per occupant if bunk beds are used). Each sleeping room must contain appropriate furniture for the number of residents.

Each resident must have access to an enclosed closet for clothing and personal belongings.

A facility must have at least one sleeping room that is accessible to persons with disabilities, and must have at least one sleeping room that is accessible to persons with disabilities for every 20 residents.

Toilet and Bathing Areas

3-0060

One toilet, one lavatory, and one bathing area must be available for every eight residents. Each toilet area, and bath or shower area must have a door or other partition for privacy. Showers and tubs must have no-slip surfaces. A facility must maintain an adequate supply of hot water for the number of residents and the program schedule.

A facility must have at least one toilet, one lavatory and one bathing area that is accessible to persons with disabilities, and must have at least one toilet, lavatory and bathing area that is accessible to persons with disabilities for every 20 residents.

Private Counseling Areas

3-0070

A facility must have at least one area that is accessible to persons with disabilities for private interview or counseling purposes.

Laundry

3-0080

All residents must have access to laundry services or properly maintained laundry facilities. The facility must be accessible to persons with disabilities if residents are involved in the laundering process.

3.3 Food Services

Food Stamps

3-0090

Residents who apply for Food Stamps, or facilities that apply for Food Stamps on behalf of residents, must disclose information regarding DARS DRS sponsorship to the Department of Human Services. This information must include the monthly amount of sponsorship. Eligibility for this assistance will not proportionately reduce the monthly amount of DARS DRS sponsorship.

Meals

3-0100

A facility must serve at least three meals daily at regular times. No more than 14 hours may span between a substantial evening meal and breakfast the following day. When a resident is not present at the facility at the scheduled meal time, provisions must be made for the resident to have a meal (e.g., a sack lunch) at or around the normal meal time.

Menus

3-0110

Menus must be planned to provide a varied, balanced and nutritious diet, such as that recommended by the National Food and Nutrition Board. Menus must be planned at least one week in advance and must be reviewed by a qualified dietitian or nutritionist. When a therapeutic diet is required, it must be calculated by a qualified dietitian.

Kitchen

3-0120

Food service must comply with state laws related to food service sanitation (25 TAC 229.161-229.173) and local health ordinances or requirements. The kitchen must pass an annual inspection as specified in the Texas Health and Safety Code, Chapter 431, and as specified in local codes.

Food and waste must be stored, handled, and removed in a way that will not spread disease, cause odors, or promote the presence of pests.

Food Preparation and Storage Areas

3-0130

In facilities where residents are involved in the preparation of meals, the food preparation and storage areas must be accessible to persons with disabilities.

3.4 Supervision

Residential Supervisor

3-0140

The Residential Supervisor, in coordination with other staff of the facility, must address such resident issues as:

The Residential Supervisor must obtain the following before assuming responsibilities:

Supervisory Responsibility

3-0150

Residents who are receiving services from the facility must not be responsible for the supervision of other residents.

Staff/Resident Ratios

3-0160

At least one Residential Supervisor must be on-site and on duty 24 hours a day, when residents are present. The ratios of staff to residents must be:

Resident Sign-In, Sign-Out Log

3-0170

The facility must maintain a sign-in, sign-out log for residents that contains the following information:

Each Residential Supervisor must review and initial this log at the beginning of each shift, and as necessary thereafter, to ensure that the whereabouts of the residents are tracked.

Controlled Substances

3-0180

Each facility must establish clear policies regarding the use or possession of controlled substances within the facility. Policies must address

Policies must be posted in a prominent place within the facility, and must be explained to each resident upon entrance into the facility.

These policies must include:

Resident Finances

3-0190

Residents must control their own finances to the greatest extent possible. In the event that a resident is unable to manage his/her own finances, the parent or legal guardian must authorize the facility to manage finances on the resident's behalf.

This authorization must be in writing and include the facility's agreement to indemnify the resident for any loss of funds entrusted to the facility where such loss is caused by intentional or negligent conduct of facility staff.

The facility must keep detailed records for each resident that include dates and reasons for each deposit and withdrawal, copies of pertinent receipts, and any other appropriate documentation. A copy of this record must be provided to the parent or legal guardian on a monthly basis, and to DARS DRS staff as requested.

3.5 Transportation

Provider Vehicles

3-0200

A facility must ensure that transportation, if offered to residents, is safe and accessible. Access to transportation must be available in accordance with the ADA and all applicable state laws. Each vehicle used to transport consumers must have

The Federal Transit Administration in Washington, D.C., has information on transportation accessibility, including small passenger vans. Contact the administration at (888) 446-4511 or (800) 877-8339 (TTD/Relay).