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Your annual financial statements, or other financial evidence required if your school meets the exception to financial statements, are due no later than 180 days from the close of your school's fiscal year. The penalty for not submitting your financial statements by the 180th day is $750 for the first occurrence and $1,000 for any reoccurrence. Reference: TAC Rule 807.35 Financial Requirements for Renewal
Some newly licensed schools are not required to submit financial statements for the first fiscal year end. If the start date of your first Certificate of Approval is six months or less before the end of your school’s fiscal year, you will not submit financial statements until the close of the following fiscal year. See Evidence Necessary to Establish Financial Stability for End of First Year of Operation.
Your school ownership structure – whether you are a sole proprietor, partnership or corporation – determines the type of financial statements you will submit.
In general, statements must include a Balance Sheet, Statement of Income and Retained Earnings, and Statement of Cash Flows. They must be in a form consistent with generally accepted accounting principles (GAAP) and should be audited, reviewed or compiled according to generally accepted auditing standards (GAAS). The statements must identify the name, license number and licensing state of the accountant or accounting firm associated with the statements. Details on requirements for those documents plus additional requirements based on the type of ownership are outlined in Evidence Necessary to Establish Financial Stability - Annual Statements.
If your statement of income reflects revenues for more than one campus, you must identify the gross tuition and fees for each school, less refunds, in the financial statement notes or in a cover letter.
You must provide a copy of the school’s annual audited or reviewed financial statements unless you meet one of the following exceptions: your school's gross annual revenue from student tuition and fees, less refunds, is $100,000 or less; or your courses of instruction are less than one month in length.
Refer to Evidence Necessary to Establish Financial Stability - Annual Statements to see how you may be able to submit compiled statements or other financial documents instead of financial statements.
If you are able to file compiled statements or annual income tax forms, you must also submit a True and Correct Statement affidavit and an Unearned Tuition Affidavit.
You may mail your annual financial statement, fax it, email it as an attachment, or hand-deliver it to our office.