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Each year, career schools and colleges holding a Certificate of Approval from the Texas Workforce Commission (TWC) must submit an annual report providing student enrollment and outcome information for TWC-approved courses and programs.
Your report on the seminar courses and vocational programs offered by your school for the period from September 1 of the previous year to August 31 of the current year is due by December 1.
If the annual report is not submitted by December 1, your school will pay a penalty of $750 -- or higher if the school has previous late reports. Failure to report by the due date also may place your Certificate of Approval in jeopardy.
On September 1 you can begin reporting through our Career Schools and Colleges Annual Reporting system, which allows authorized users at each school to report data securely and directly to TWC. The reporting process requires school directors to establish IDs for all staff entering data. Returning users may be prompted to reset their password.
Start early so you can receive help with any questions you have and meet the December 1 due date. You can enter data into the system report as the data is available until the report is ready for certification. School directors are responsible for ensuring that reports are submitted by the December 1 deadline.
A school’s director or acting director must log in to the annual reporting system first, and may then provide access to other staff.
There are three options for authorized school users to log on to the Career Schools and Colleges annual reporting system, depending on whether you have previously used the system, already have a User ID for another TWC Internet system or are creating a TWC online User ID for the first time.
You must report on all courses of instruction (programs and seminars) that were approved by TWC at any time during the reporting period, using the Career Schools and Colleges annual reporting system.
You can logoff and return later to add to or update the information entered prior to certifying the report.
Prior to certifying the report, all information must be completed for all the courses of instruction. Only the school director or acting director may certify the report. Failure to certify the report by the deadline will result in an administrative penalty and could put the school's Certificate of Approval in jeopardy.
To complete the annual report on enrollment and student outcomes using the annual reporting system, schools will need the information listed below.
For vocational programs:
You have two options for submitting vocational program completer information:
The ability of your school to meet performance expectations for employment of students after the completion of vocational programs is a critical indicator of program quality and effectiveness. The information you or your staff enter for your vocational programs is used to determine if your school is meeting the minimum employment rate of 60% for each program.
If your school does not meet the minimum employment rate for a program, you must take the following corrective actions: