Renewal Deadlines

If you are a large school, your school's Certificate of Approval (license) must be renewed annually. If you are a small school, your Certificate of Approval must be renewed on the first anniversary of the original approval and then every three years.

Your renewal application with fees must be mailed to TWC, postmarked at least 30 days prior to the expiration date of your Certificate of Approval.

If your renewal application is late or incomplete, you must pay a late fee. If your renewal application is not postmarked by the expiration date of the Certificate of Approval, you must apply for licensure as if you were an unlicensed school.

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Renewal Process

Notification, Forms & Fees

Ninety days prior to the expiration of your Certificate of Approval, we will notify you of the due date for your renewal application, the forms that must be sent, and the fees that are due. 

Renewal forms:

  • Renewal of Certificate of ApprovalRenewal of Certificate of Approval PDF or Renewal of Certificate of Approval MS Word
  • Addendum to Representative Application (for renewal of representatives)Addendum to Representative Application (for renewal of representatives) PDF orAddendum to Representative Application (for renewal of representatives) MS Word
  • Fee SheetFee Sheet PDF or Fee Sheet MS Word

We may also request that you send other documents such as financial statements or catalog revisions.

Your renewal fee will be $500 or higher. Higher fees are based on .12% of tuition from students minus refunds as shown on a school's most recent financial statement. You also will pay $45 for the renewal of each representative.

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Late or Incomplete Application for Renewal

If an application for renewal is late, a late fee will be assessed. If the application is not received within five days of the Certificate expiration date, the Certificate of Approval will become inactive, and the school must submit an application for original Certificate of Approval with appropriate fees. Continuing to operate as an unapproved school will result in additional penalties.

If an application for renewal is incomplete, we will ask for corrections. If the school does not finish the corrections by the fifth day after the expiration of the Certificate of Approval, TWC will deny renewal of the Certificate of Approval.

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Appealing a Denial

Within 15 days of notice of denial, the school may submit all the required items or appeal the renewal denial following the instructions contained in the notice letter.

If renewal is denied and the school does not appeal, then:

  • The school no longer holds a Certificate of Approval
  • The denial of the Certificate of Approval is final
  • The school ceases operations and closes with violations
  • The owner cannot operate any school

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Contact Information