Notification Requirements

Inform TWC when:

  • Changes occur that will impact communication between your school and TWC
  • Information on your most recent Application for Certificate of Approval has changed
  • Classrooms are being expanded or added
  • A small school no longer meets the definition of a small career school or college

Forms required for more than one type of change are listed in the Forms & Publications section on this page.  Forms and publications unique to a specific type of change are listed in the explanation section below.

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Updating Contact Information

Every school must have an email address that school staff will monitor even when individuals change positions. Notify your school's assigned TWC contact of changes in the school email address, owner contact information or other school spokesman contact information.

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Changing Ownership of a School

A school’s Certificate of Approval (license) is issued to the school owner and is not transferrable to a new owner. A prospective new owner must have a TWC Certificate of Approval prior to the consummation of the sale, and must submit the application for the certificate at least 30 days before the proposed date of sale.  The fee is $3,000 for a large school or $1,001 for a small school, plus $90 for each representative.

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Changing the School Name

Contact TWC prior to changing your school name.  The fee is $150 plus $15 for each representative.

Note that you cannot use a name similar to an existing tax-supported school in the same area. Additionally, certain types of schools are prohibited from using the word "college," "university," “seminary," "school of medicine," "medical school," "health science center," "school of law," "law school," or "law center" in the official name or title. If you wish to use any of those words in the school or corporate name, you must first obtain approval from the Texas Higher Education Coordinating Board.

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Changing the School Address

Contact TWC prior to changing your school address.  If the address change is the result of a planned relocation of your school an on-site survey visit will be required.  The fee for changing the school address is $270 plus $15 for each representative.

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Changing the School Location

Contact TWC prior to changing the location of your school.  An on-site survey visit will be required. The fee for changing the school address is $270 plus $15 for each representative.

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Adding or Expanding Classrooms

Contact TWC prior to adding new classrooms or expanding existing classrooms at your current school location, or if you are adding classroom space within a one-mile radius of the current school location.  When a non-adjacent classroom is added, an on-site survey visit will be needed, and in some instances an address change form and fees will be required.

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Updating Business Owner Name

If the school has the same owner, but the owner's name has changed, contact TWC to make the needed changes in the school's records at TWC.  The fee is $150.

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Changing from a Small School to a Large School

A career school or college that no longer qualifies as a small career school or college must re-apply for Certificate of Approval as a large career school or college within 30 days after the date the school notified TWC that it no longer qualifies as a small career school or college.

A small career school or college will no longer meet the definition of small career school or college when any of the following are true:

When any of those events occur (with the exception of a small school that exclusively offers programs to assist students to prepare for an undergraduate or graduate course of study at a college or university), the school must notify TWC no later than:

  • The 60th day after the date on which annual gross income is determined to exceed the $100,000 maximum
  • The day before receiving a payment of federal funds under Title IV
  • The day before enrolling a student who will prepay tuition, a fee, or another charge in whole or in part from federal or state funds

TWC may apply or prorate any fees paid by the school as a small career school or college. The school will submit to TWC the difference between the small school or college fee for the Certificate of Approval already submitted by the school and the large school or college fee required after its qualification as a small career school or college ends.

For an explanation of fees and penalties that will be assessed if your school does not comply with the notification and application requirements described above, see:

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Contact Information

Forms & Publications