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Your school must promptly notify TWC when making changes in key roles or staff positions, as detailed in the sections below. Some changes, for example acting director or temporary instructors, must be reported the same day or the following day.
For information on required roles, see Staff Your School. Information on continuing education, staff development and in-service training requirements is provided in Ongoing Requirements for Licensed Schools.
School owners, representatives, directors and instructors must be of good reputation. Good reputation includes the qualities of honesty, truthfulness, trustworthiness and a professional commitment to the educational process. A person is considered to be of good reputation if the person:
When school owners, representatives, directors, and instructors complete applications for TWC, they must respond to questions that address good reputation. If they respond "Yes" to some questions, a written explanation is required. If they affirm that they have been convicted of a felony or misdemeanor other than a minor traffic violation, they must submit a completed Professional Conduct form with the application.
All representatives employed by your school must be approved and registered with TWC before they can solicit students.
You may apply to register a school representative at any time by submitting:
The effective date of the registration approval is the date we receive an acceptable application. We will send a letter listing all of your school's representatives including the newly approved representative. Your representative's approval ends on the expiration date of your school's Certificate of Approval.
When an approved representative is no longer employed by your school in that position, notify your school's TWC contact by email, fax or mail.
When you submit your school's Application for Renewal of Certificate of Approval, you will also send the Addendum to Representative Application, listing all representatives who will continue for the next certificate year. The fee for each renewed representative is $45, and there is an additional fee for each representative who has had a change in name or address.
To have a new school director approved by TWC, you must submit:
If there will be a new staff designee to serve as school liaison in the absence of the school director, that person will sign as staff designee on page three of the application.
When your director applicant has been approved, we will send a letter notifying the new director of the approval.
You may appoint an acting school director for up to 90 days by notifying TWC in writing, by email or mail, within one day of the appointment. Notify TWC by the end of the first day following the appointment of an acting director.
If you choose to have a Director of Education for your school, submit:
If you choose to have a Director of Admissions, notify your TWC contact by email, fax or mail.
You may add a new staff designee for your school as part of the application for a new school director as described above, or by submitting a Change in Staff Designee Only.
Notify TWC no later than the first day a temporary instructor begins teaching.
The Instructor Application must be completed and filed at the school or mailed to TWC within five calendar days of the person’s employment as an instructor.
If your school is not exempt from the requirement to submit instructor applications as described below, you must submit:
TWC may allow your school to use a previously unapproved instructor to teach temporarily for a reasonable amount of time in the case of an emergency. The temporary instructor must have practical experience or education in the course area to be taught and cannot have been previously disapproved to teach the class.
No later than the first day the temporary instructor begins teaching, you must notify TWC by email, fax or mail, of the following:
Failure to notify TWC will result in sanctions that can include a full refund to all students attending the class taught by the temporary instructor.