Business Enterprises of Texas (BET) manages third-party contracts for vending services. BET has divided up the state into multiple contract areas and keeps a list of vending service sites for each area.
Finding New Bid Opportunities
Our vending contracts are for an initial two years and can be extended once for an additional two years. New bid posts are on the Texas Workforce Commission (bonfirehub.com) and Texas State Comptroller's site.
To enter your sales information, choose Sales and Commission Report.
Vending services contractors must submit the Sales and Commission Report. TWC will accept only vending information reported in this online format. Failure to submit proper reports may lead to penalties.
If you subcontract any part of a contract, your company is responsible for submitting the Sales and Commission Report. TWC will not accept the Sales and Commission Reports from any subcontractors. Penalties may be enforced.
The online form documents meter readings and other sales information for all machines for each facility. This information must be submitted online every month, no later than the first day of the following month. Sales and Commission Report information must reflect a calendar month. It requires that meter readings be submitted for the beginning and end of every month.
When you input monthly sales and commission information, remember to:
- Use the Comment section in the report to share any relevant information.
- Single-price machines must use a non-resettable vend meter.
- Ending meter reading less beginning meter reading less test vends yields Units Sold
- Gross Sales ÷ Sales Tax Rate = Net Sales
- Gross Sales - Net Sales = Sales Tax Dollars
- Example: Gross sales is $300.00. Sales tax rate is 8.25%. Convert 8.25% to a decimal [.0825] and add 1 [1.0825]. Divide gross sales [$300.00] by the sales tax rate factor [1.0825], resulting in Net Sales [$277.14]. To calculate sales tax, subtract net sales [$277.25] from gross sales [$300.00], resulting in $22.86 sales tax collected. Net Sales is the figure on which commissions must be paid.
- Multiple price machines must be equipment with non-resettable dollars sold meters.
- Ending Dollars Sold less Beginning Dollars Sold less test vends yields Gross Sales
- Gross Sales ÷ Sales Tax Rate = Net Sales
- Gross Sales - Net Sales = Sales Tax Dollars
- Example: Gross sales is $300.00. Sales tax rate is 8.25%. Convert 8.25% to a decimal [.0825] and add 1 [1.0825]. Divide gross sales [$300.00] by sales tax rate factor [1.0825], resulting in $277.14 Net Sales. To calculate sales tax, subtract net sales [$277.25] from gross sales [$300.00], resulting in $22.86 sales tax collected. Net Sales is the figure on which commissions must be paid.
The BET director or BET vending services specialist must approve any changes such as vending prices, commission rates, vending machines or service sites.
Failure to report any of the following information on the Sales and Commission Report may result in assessment of a penalty equal to the estimated monthly gross sales average listed on Tab A Proposal at the time of bid or renewal year per service site per machine:
- Machine number
- Machine type
- Beginning meter reading
- Ending meter reading
- Gross sales
- Sales tax dollars
- Commission percentage
- Commission paid
All penalties are due 10 days after notification and are payable to TWC by separate check. If penalties are not received within 10 days, an additional $20.00 penalty may be assessed.
For each commission payment check submitted, attach documentation that includes the contractor's name, Sales and Commission month/year for which payment is being submitted, the service area and the amount of the check.
TWC must receive commission payments no later than the fifth day of the second following month. For example, if the reporting period ends on the last day of February, commission payments are due April 5. If the fifth day of the following month falls on a weekend or a postal holiday, payments are due on the following TWC business day.
The monthly Sales and Commissions report must be submitted prior to submitting the commission payments. The monthly Sales and Commissions report must be submitted prior to submitting the commission payments. If either Sales and Commissions Report or a commission payment is received after its due date, the Contractor is subject to a late penalty of 3% of that month's gross sales. If the payment received does not equal the amount on the Sales and Commissions Report, the Contractor is subject to a late penalty of 3% of that month’s gross sales. This penalty must be paid by separate check within 10 days of notice by TWC-BET and must be accompanied by the delinquent commission payment and/or Sales and Commission Report, if not previously submitted.
If commission payments and penalties are not received by the end of the calendar month in which the report was due, an additional penalty of 3% of that month’s gross sales plus $20.00 will be assessed to the Contractor. If these commission payments and penalties are not paid by the end of the month following the month in which the report was due, the TWC-BET may cancel the contract in its entirety and exercise the performance bond.
Separate commission payments must be sent for each contract area.