Introduction

This page is a quick reference list of our forms and publications for career schools and colleges. Links to these documents are included on our website pages about the specific topics and tasks that require use of the forms. We update our forms and publications as regulatory changes occur, so before preparing a form ensure that you are using the current version.

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Annual Financial Statements

Title Document Number Date
Evidence Necessary to Establish Financial Stability, New School Evidence Necessary to Establish Financial Stability, New School PDF CSC-016 Jul, 2014
Evidence Necessary to Establish Financial Stability for End of First Year of Operation Evidence Necessary to Establish Financial Stability for End of First Year of Operation PDF CSC-021A Aug, 2010
Evidence Necessary to Establish Financial Stability – Annual Statements Evidence Necessary to Establish Financial Stability – Annual Statements PDF CSC-021B Sep, 2010
True and Correct Statement True and Correct Statement PDF or True and Correct Statement MS Word CSC-048A Jun, 2014
Unearned Tuition Affidavit Unearned Tuition Affidavit PDF or Unearned Tuition Affidavit MS Word CSC-048B Sep, 2010

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Annual Reporting of Student Enrollment & Outcomes

Title Document Number Date
Completer Follow-Up Survey Completer Follow-Up Survey PDF or Completer Follow-Up Survey MS Word CSC-072A Sep, 2012
Reporting Requirements – Annual Student Enrollment and Outcome Reporting Reporting Requirements – Annual Student Enrollment and Outcome Reporting PDF CSC-072R Sep, 2014
Program Performance Improvement Plan Program Performance Improvement Plan PDF or Program Performance Improvement Plan MS Word CSC-075 Jul, 2012
Program Performance Improvement Checklist Program Performance Improvement Checklist PDF or Program Performance Improvement Checklist MS Word CSC-076 Jun, 2011

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Applying For a License or Exemption

Title Document Number Date
Exemption from Career Schools and Colleges Regulation Based on Closed Instruction for Members, Employees and Trade Groups Exemption from Career Schools and Colleges Regulation Based on Closed Instruction for Members, Employees and Trade Groups PDF N/A Nov, 2014
Exemption from Career Schools and Colleges Regulation Based on Courses of Instruction Offered Exemption from Career Schools and Colleges Regulation Based on Courses of Instruction Offered PDF N/A Oct, 2014
Exemption from Career Schools and Colleges Regulation Based on Funding Source Exemption from Career Schools and Colleges Regulation Based on Funding Source PDF N/A Oct, 2014
Exemption from Career Schools and Colleges Regulation Based on Type of School Exemption from Career Schools and Colleges Regulation Based on Type of School PDF N/A Nov, 2014
General Information for Original Application for a Certificate of Approval General Information for Original Application for a Certificate of Approval PDF CSC-009G Aug, 2014
New Career School License Application Checklist New Career School License Application Checklist MS Word or New Career School License Application Checklist MS Word CSC-001C Jan, 2015
Evidence Necessary to Establish Financial Stability, New School Evidence Necessary to Establish Financial Stability, New School PDF CSC-016 Jul, 2014
Application for Certificate of Approval Application for Certificate of Approval PDF or Application for Certificate of Approval MS Word CSC-001 Jun, 2014
Officer/Principal Owner/Board Member Affidavit Officer/Principal Owner/Board Member Affidavit PDF or Officer/Principal Owner/Board Member Affidavit MS Word CSC-001W Jun, 2014
On-Campus Enrollment Affidavit On-Campus Enrollment Affidavit PDF or On-Campus Enrollment Affidavit MS Word CSC-001V Jun, 2014
Statement of Assurances for Career School or College Officer, Principal Owner, Board Member or Director Statement of Assurances for Career School or College Officer, Principal Owner, Board Member or Director PDF N/A Sep, 2014
Enrollment Agreement Checklist Enrollment Agreement Checklist PDF CSC-190 Jul, 2014
Student Enrollment Agreement Sample – editable template Student Enrollment Agreement Sample – editable template PDF or Student Enrollment Agreement Sample – editable template MS Word CSC-190SAM Jun, 2014
Instructions for Notice of Cancellation Policy for Residence and Correspondence Schools Instructions for Notice of Cancellation Policy for Residence and Correspondence Schools PDF CSC-024 Sep, 2010
New Program/Seminar Application New Program/Seminar Application PDF or New Program/Seminar Application MS Word CSC-302 Oct, 2014
Sample New Program Application Sample New Program Application PDF CSC-302SAM Jul, 2014
Facility and Equipment Inspection Request Facility and Equipment Inspection Request PDF or Facility and Equipment Inspection Request MS Word CSC-004 Jun, 2014
Motor Vehicle Fleet Information Motor Vehicle Fleet Information PDF or Motor Vehicle Fleet Information MS Word CSC-322 Feb, 2011
Licensing Coordination Information for Career School Programs Licensing Coordination Information for Career School Programs PDF N/A Sep, 2014

Catalog

Title Document Number Date
Index to Catalog and Supplements Index to Catalog and Supplements PDF or Index to Catalog and Supplements MS Word CSC-001Y Jun, 2014
Guide to Catalog and Supplements Guide to Catalog and Supplements PDF CSC-001X Jun, 2014
Catalog Sample Catalog Sample PDF CSC-001XSAM Jun, 2014
Catalog Outline – Template Catalog Outline – Template PDF or Catalog Outline – Template MS Word CSC-001XOUT Jun, 2014

Staff

The staffing-related forms and publications for use in your application for a Certificate of Approval are listed in the Staffing section on this page. The same forms are also used for reporting staff changes.

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Cancellations & Refunds

Sample Policies

Title Document Number Date
Cancellation and Refund Policy for Asynchronous Distance Education Courses Cancellation and Refund Policy for Asynchronous Distance Education Courses PDF CSC-023D Jul, 2014
Refund Policy for Programs of 40 Hours or Less Refund Policy for Programs of 40 Hours or Less PDF CSC-023P Jul, 2014
Cancellation and Refund Policy for Residence Schools – Vocational Programs Cancellation and Refund Policy for Residence Schools – Vocational Programs PDF CSC-023R Jul, 2014
Cancellation and Refund Policy for Residence Schools Not Taking Attendance – Vocational Programs Cancellation and Refund Policy for Residence Schools Not Taking Attendance – Vocational Programs PDF CSC-023R-NA Jun 2014
Refund Policy for Seminars Refund Policy for Seminars PDF CSC-023S Jun, 2013

Refund Worksheets & Late Refund Penalty Rate Notice

Title Document Number Date
Refund Worksheet for Asynchronous Distance Education Courses Refund Worksheet for Asynchronous Distance Education Courses PDF or Refund Worksheet for Asynchronous Distance Education Courses MS Word CSC-1040D Dec, 2009
Refund Worksheet – Vocational Programs Refund Worksheet – Vocational Programs PDF or Refund Worksheet – Vocational Programs MS Word CSC-1040R Apr, 2014
Refund Worksheet – Vocational Programs at Title IV Schools Not Taking Attendance Refund Worksheet – Vocational Programs at Title IV Schools Not Taking Attendance PDF or Refund Worksheet – Vocational Programs at Title IV Schools Not Taking Attendance MS Word CSC-1040R-NA Apr, 2014
Refund Worksheet for Seminars and Small School Programs of 40 Clock Hours or Less Refund Worksheet for Seminars and Small School Programs of 40 Clock Hours or Less PDF or Refund Worksheet for Seminars and Small School Programs of 40 Clock Hours or Less MS Word CSC-1040S Dec, 2009
Late Refund Penalty Rate Notice Late Refund Penalty Rate Notice PDF CSC-025 Dec, 2013

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Closing a Licensed School

Title Document Number Date
Closed School Survey Checklist Closed School Survey Checklist PDF or Closed School Survey Checklist MS Word CSC-100C Feb, 2012
Cessation of Operations Affidavit (Licensed School Close-out) Cessation of Operations Affidavit (Licensed School Close-out) PDF or Cessation of Operations Affidavit (Licensed School Close-out) MS Word CSC-506CL Feb, 2012
Application for Reimbursement of Teach-out Expenses Application for Reimbursement of Teach-out Expenses PDF or Application for Reimbursement of Teach-out Expenses MS Word CSC-070 Sep, 2010

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Complaints

Title Document Number Date
Notice of Student Complaint Policy – Instructions and Sample Notice of Student Complaint Policy – Instructions and Sample PDF CSC-401P Jul, 2012
Student Complaint Form Student Complaint Form PDF or Student Complaint Form MS Word CSC-401A Aug, 2011
Estudiantes Formulario de Queja – Student Complaint Form in Spanish Student Complaint Form in Spanish PDF or Student Complaint Form in Spanish MS Word CSC-401A-SP (Spanish) Aug, 2011
General Public School Complaint Form (not for students) General Public School Complaint Form (not for students) PDF or General Public School Complaint Form (not for students) MS Word CSC-401B Aug, 2011

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Fees

Title Document Number Date
Fee Sheet Fee Sheet PDF or Fee Sheet MS Word CSC-186 Jun, 2014

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Record Keeping

Title Document Number Date
Attendance Roll Attendance Roll PDF or Attendance Roll MS Word CSC-106 Sep, 2010
Receipt of Enrollment Policies Receipt of Enrollment Policies PDF or Receipt of Enrollment Policies MS Word CSC-005 Jun, 2011
Record of Previous Education and Training Record of Previous Education and Training PDF or Record of Previous Education and Training MS Word CSC-010 May, 2012
Sample Master Student Registration List Sample Master Student Registration List PDF or Sample Master Student Registration List MS Word CSC-020 Aug, 2010
Survey Visit Checklist and Lists of Required Exhibits and Records Survey Visit Checklist and Lists of Required Exhibits and Records PDF or Survey Visit Checklist and Lists of Required Exhibits and Records MS Word CSC-100 & CSC-100E Jun, 2014

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Renew a License

Title Document Number Date
Application for Renewal of Certificate of Approval Application for Renewal of Certificate of Approval PDF or Application for Renewal of Certificate of Approval MS Word CSC-015 Sep, 2011
Addendum to Representative Application Addendum to Representative Application PDF or Addendum to Representative Application MS Word CSC-014A Aug, 2010

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Reporting Changes: School Information, Staff, or Program or Seminar

School Information Changes

Title Document Number Date
Directions for Changing the Name of a Career School or College Directions for Changing the Name of a Career School or College PDF CSC-031 Dec, 2010
Directions for Changing the Name of the Owner of a Career School or College Directions for Changing the Name of the Owner of a Career School or College PDF CSC-032 Jan, 2015
Directions for Changing the Address of a Career School or College Directions for Changing the Address of a Career School or College PDF CSC-033 Jan, 2015
Directions for Change of Ownership Directions for Change of Ownership PDF CSC-035 Jan, 2015
Application for Certificate of Approval Application for Certificate of Approval PDF or Application for Certificate of Approval MS Word CSC-001 Jun, 2014
On-Campus Enrollment Affidavit On-Campus Enrollment Affidavit PDF or On-Campus Enrollment Affidavit MS Word CSC-001V Jun, 2014
Officer/Principal Owner/Board Member Affidavit Officer/Principal Owner/Board Member Affidavit PDF or Officer/Principal Owner/Board Member Affidavit MS Word CSC-001W Jun, 2014
Facility and Equipment Inspection Request Facility and Equipment Inspection Request PDF or Facility and Equipment Inspection Request MS Word CSC-004 Jun, 2014
Request for Approval of Additional Classroom Facility Request for Approval of Additional Classroom Facility PDF or Request for Approval of Additional Classroom Facility MS Word CSC-008 Sep, 2010
Citations Relating to Small Career Schools and Colleges – General Information Citations Relating to Small Career Schools and Colleges – General Information PDF CSC-018 Aug, 2010

Staff Changes

The forms needed to report changes in your school staffing are the same forms used in your application for a Certificate of Approval. They are listed in the Staffing section on this page.

Program or Seminar Changes

Title Document Number Date
New Program/Seminar Application New Program/Seminar Application PDF or New Program/Seminar Application MS Word CSC-302 Oct, 2014
Sample New Program Application Sample New Program Application PDF CSC-302SAM Jul, 2014
Revised Program/Seminar Application Revised Program/Seminar Application PDF or Revised Program/Seminar Application MS Word CSC-303 Oct, 2014
Notification of New or Revised Courses for Licensed, Accredited Schools Notification of New or Revised Courses for Licensed, Accredited Schools PDF or Notification of New or Revised Courses for Licensed, Accredited Schools MS Word CSC-307 Sep, 2011
Summary of Changes Summary of Changes PDF or Summary of Changes MS Word CSC-042 Oct, 2014

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Staffing

These forms are used both in an Application for Certificate of Approval and in reporting staffing changes at a licensed school.

Title Document Number Date
Director or Director of Education Application Director or Director of Education Application PDF or Director or Director of Education Application MS Word CSC-002B Nov, 2014
Change in Staff Designee Only Change in Staff Designee Only PDF or Change in Staff Designee Only MS Word CSC-002D Jun, 2014
Director of Education Supplemental Director of Education Supplemental PDF or Director of Education Supplemental MS Word CSC-002S Aug, 2010
Instructor Application Instructor Application PDF or Instructor Application MS Word CSC-002 Oct, 2014
Representative Registration Application Representative Registration Application PDF or Representative Registration Application MS Word CSC-014 Oct, 2014
Addendum to Representative Application Addendum to Representative Application PDF or Addendum to Representative Application MS Word CSC-014A Aug, 2010
Professional Conduct Professional Conduct PDF or Professional Conduct MS Word CSC-014B Jun, 2014
Continuing Education Providers for Career Schools and Colleges Licensed by TWC Continuing Education Providers for Career Schools and Colleges Licensed by TWC PDF N/A Oct, 2012

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Statement of Assurances

Title Document Number Date
Statement of Assurances for Career School or College Officer, Principal Owner, Board Member or Director Statement of Assurances for Career School or College Officer, Principal Owner, Board Member or Director PDF N/A Sep, 2014

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Last Verified: January 22, 2015

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