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Employers are required to submit wage reports quarterly. All employers have multiple options for filing wage reports, online or by mail.
The Unemployment Tax Services system allows employers with 1,000 or fewer employees to file wage reports via the Internet. This free service provides four options for filing:
You must register with the Unemployment Tax Service to use this option. For more information, see Unemployment Tax Service Online Wage Reporting.
QuickFile is a wage reporting program you can download for free. It can be used by employers with any number of employees, and agents and payroll providers representing multiple clients. QuickFile transfers wage data in the ICESA (Interstate Conference of Employment Security Agencies), MMREF-1, comma-delimited, or fixed-length formats. For more information, see QuickFile Wage Reporting Program.
Intuit EasyACCT Professional Series is a commercial accounting software program that includes basic write-up, general ledger, live and after-the-fact payroll, customizable financial statements, asset depreciation, bank reconciliation, W-2 and 940 processing, accounts receivable, accounts payable, and Special Reports modules that calculate and create unemployment tax returns that you can file with TWC. Intuit EasyACCT automatically calculates the state unemployment tax when you print payroll checks, or when you run a payroll journal.
Visit Intuit EasyACCT Professional Series for more information about this wage report option.
Many large employers or payroll service providers find it convenient to file quarterly wage reports using magnetic media on diskette or compact disc (CD).
Acceptable types of magnetic media are:
Acceptable format is:
For more information, see How to File Quarterly Tax Reports by Magnetic Media.
Employers with only domestic employees have the option to submit their quarterly reports annually. To learn more about domestic employers’ annual reporting option, see Domestic Employment.
Employers with ten or fewer employees may submit their reports by mail. For more information about reporting due dates and how to submit by mail, refer to Tax Report & Payment Due Dates.
TWC provides the Employer’s Quarterly Report (Form C-3) quarterly, by mail, only to those registered employers who are not required to file electronically by TWC Rule 815.107(a)(3). Once you file online, Form C-3 will no longer be mailed to you.
The Form C-3 is entered onto the TWC database via Optical Character Recognition (OCR) technology. The form's ink color is not visible to the scanner. For this reason, the form is not available for downloading and printing to your local printer.
If you need replacement forms, please contact one of our local tax offices. If you are not a registered employer and would like to apply for a TWC tax account number, you may register online or mail a completed Form C-1, Status Report.
Last Verified: November 06, 2013
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