Initially, the field examiners attempt to secure quarterly reports from the employer via contacts
or subpoenas. When these attempts fail, a court order is issued through the District Court and the
employer is responsible for payment of the court costs.
All information in regard to court order court costs is coordinated through Legal Services Department.
When Collection Section, AAU, becomes aware of pending court order court costs, a comment is placed "court
order court costs pending". This comment alerts accounts examiners that additional delinquency
is due, but not yet posted to the account.
The Legal Department forwards the Collection Section notice that the suit has been satisfied; either
the court order produced results (i.e. reports) or the case was non-suited for a variety of reasons.
Our notice comes in the form of a copy of a letter addressed to the District Court. The District
Court also will receive an F-7, Purchase Voucher, to claim their fee. At this time, we set up a partial
record on the court record screen.
Upon return of the F-7 for payments, the Legal Department forwards the Collection Section, AAU, a
copy of the purchase voucher, Form F-7, for the purpose of posting court costs to the Court Record.
When posting court order court costs, the following fields require information.
- Certified - if available, issue date of court order.
- Type - C for court order court costs.
- Suit filed - if available, service date of court order.
- Cause Number - the cause number or as much as the field will allow.
- Judgment Date - If available, appearance date or non-suit date.
- Abstract Status - F.
- Total court cost amount - total provided on the F-7 plus $40.00 judicial fee. Previous comment
in regard to pending court order court costs should be removed.
- It is worthy to note the court record screen was designed for the posting of standard court costs,
therefore, certain fields contain "fill in" information and are not pertinent to court
order court cost.
Court order information is reflected on Court Record Inquiry Screen and "court order" is
reflected on Delinquency Action History screen.