Every change or addition to an employer's address
(lines 4, 5 and/or 6) is also processed through
Code 1, which verifies the address according to
post office standards. If the address conforms
to Code 1, Code 1 assigns a 9 digit zip code which
will permit barcoding and a postage discount on
outgoing TWC mail.
If Code 1 is unable to locate the address in its
database, the account number, name and address
will appear on the "Status Code-1 Address
Reject List" and sent to Status Determinations
Support as part of the daily Tax run for investigation
and correction. Status Determinations Support will
use this Code 1 reject list and various types of
research to determine a valid address for the employer.
Determining a US Postal Service approved address
requires several steps. The first step for Status
Determinations Support is to visually examine the
rejected address for obvious errors such as misspellings
or spelling two words as one word. If an error
is discovered, make the correction on the SNC screen
and key the 5 digit zip code in the zip field.
If a 5 digit zip is keyed, Code 1 will add the
4 additional digits if the address now conforms
to its standards.
If a visual search does not reveal why the address
was rejected, the next step is to utilize G1CP,
the on-screen Code 1 directory of US addresses.
To access G1CP, use the following process:
- Move the cursor to the lower left corner of
the "Application & Selection" menu.
Key G1CP.
Press <Enter>. Code-1 Plus will display.
- Move the cursor to the line "Primary Addr".
Key the employer address.
Move the cursor to the "City, St" line.
Key the employers city and state. It is not
necessary to key a zip code.
Press <Enter>.
If Code 1 is able to match the address, it will
make minor corrections and display the address
styled correctly and the 9 digit zip code in
the "Matched Addr" field. Write the
Code 1 corrections on the printout and proceed
to the next address. If Code 1 was unable to
match the address, the "Matched Addr" field
will remain blank and further investigation will
be necessary.
To access the city for the rejected address:
- Move the cursor to the "Command" area.
Key L (for locate) space City Name.
Press <Enter> (for example L Houston,
press <Enter>). A list of all US cities
with that name will appear, in alphabetical order
of state name. To display additional cities with
the same name, press PF7 to page backward or
PF8 to page forward.
- To select the city that you wish to access:
Key the line number on which the city is displayed
in the "Command" area.
Press PF4. Addresses for the city will display
with P. O. Boxes and rural routes listed before
an alphabetic list of street names.
- Street names can be found either by paging
forward (PF8) or by keying L space bar and the
street name (for example, L Congress Ave) and
press <Enter>. Street names will display
in alphabetical order. If the requested street
name does not appear, try different forms of
the name. For example, instead of Hwy 290 try
Highway 290, US Hwy 290, etc. to locate the proper
Code 1 styling.
- After the correct street is located, to determine
if a block number is valid:
Key the line number of the street in the Command
area and press PF4.
Block numbers not displayed can be found either
by paging or by keying L and the block number
in the Command area.
- To return to the street or city directories,
press PF6.
- To search for the next address,
Key the necessary information in the "Primary
Addr" and "City St" fields and
repeat the process.
- To exit and return to the Application & Selection
Menu, press PF3 and then PF1.
- After a valid Code 1 address is determined,
key the changes on the SNC screen with a 5 digit
zip code. (See procedure for Address Changes
and Inactivations).
If a valid Code 1 address is not found using G1CP,
Status Determinations Support will contact the
employer or the local post office for further information.
- Status Determinations Support will call the
employer using the employer's telephone number
shown on the Status Master Record.
- If no telephone number is shown on the Status
Master Record, Status Determinations Support
will conduct an Internet search to obtain the
number.
- After a telephone number for the employer is
obtained, Status Determinations Support will
contact the employer and request clarification
of the employer's address.
- If the employer provides a valid US Postal
Service address, key the correct address on the
SNC screen.
- If the employer cannot provide a valid address,
Status Determinations Support will conduct an
Internet search for the telephone number of the
local post office.
- Status Determinations Support will contact
the employer's local post office, identify the
reason for the call, and request assistance in
determining a valid US Postal service address
for the employer.
- After a valid Code 1 address is determined,
key the changes on the SNC screen with a 5 digit
zip code. (See procedure for Address Changes
and Inactivations).
