1. Uninstall any previous installations of QuickFile. (This is not mandatory, but eliminates several popup-warning screens during the install process).
   
2. Download and save the QuickFile setup program to a location on your computer hard drive (e.g. Desktop).
   
3. Navigate to the downloaded file using My Computer or Windows Explorer once the download is complete.
   
4. Double click on 'QuickFile5.msi'. Note:  If you saved to the Desktop, the file should appear with the filename QuickFile5.msi.
   
5. Choose the destination folder (default = C:\QuickFile)
   
6. Choose the Program Group (default = QuickFile).
   
7. Keep all newer versions of files, if prompted. If any files are in use, click ‘Ignore’, then ‘Yes’ to continue.
   
8. Click 'OK' when the system notifies you that the installation process was successful.
   
9. Delete the setup file once you verify that the program operates correctly.
   
10. Click 'Start', 'Programs', 'QuickFile', and 'QuickFile' to start the program.

QuickFile has 7 steps:

1. Specify the format of the payroll data - If "Other Text" format is selected, additional conversion steps are required.
2. Choose the payroll file.
3. Validate the data (and correct any errors).
4. Send the Authorization file (i.e. Filename.qfh) to TWC.
5. Send the Data file (i.e. Filename.ice.gz) to TWC.
6. Review the submissions for acceptance.
7. Pay your tax.

We strongly encourage you to go through at least the third step of validating the data as early as possible. If your quarterly report file has certain types of errors, QuickFile will not allow you to send the file to TWC. Allow adequate time to fix errors within your payroll program and reconstruct the payroll file so that it will pass the QuickFile edits, enabling you to file the return timely.

There are two potential sources of errors:

• User error - the user keyed the wrong information into a certain field or left it blank in error.
• Program error - the payroll program itself does not report the data correctly for QuickFile.   The payroll software company must fix this type of error. If selecting the "Other Text Format" to file a report, program errors must be corrected by the user within the Excel spread sheet before validation can occur.  Contact the TWC QuickFile Help Desk for assistance with "Other Text Format" program errors at any of the following numbers:  512-463-8230, 512-463-2061, 512-475-1189 or by e-mail at tax.quickfilesupport@twc.state.tx.us.

Note: User errors can be corrected by the filer while Program errors may require correction by the payroll software company.

If you have specific questions concerning the operation of your payroll program, contact the company that developed the software. TWC personnel are not familiar with payroll programs and will not be able to answer your questions.