Quickfile
User's Guide

Validating the File

Validating the Payroll File Data

  1. Click on the Validate button. The process of validating the data begins. This may take a few seconds or minutes, depending on the speed of your computer and the size of the payroll file.

    If you are importing MMREF-1 formatted data and either the employer’s TWC Account number (00-000000-0), or the Quarter/Year are missing, QuickFile will display a pop up window requesting you to input that information before the verification can proceed.

  2. When complete, a pop up window may appear with the number of Data and/or Format errors found in the file. Data errors must be corrected before the file is sent. Format errors are for your information. This is explained in the error log that displays in the next step.

  3. Click OK or Yes and the following will happen:
  • The error information is displayed in a Notepad or Wordpad window. This file is named VALIDATE.LOG and is in the QuickFile program directory. You can print this as a reference if you wish.

  • Each time you validate a file, VALIDATE.LOG is replaced. If you wish to save the previous information you must choose File, Save As from the menu and change its name and/or location.

  • If you close this log file but wish to view it again, click View and select Show Error Log.

Warnings

Warnings are format errors that indicate that some non-critical information is missing from or incorrect in your payroll file. Agency personnel may contact you later for more information if these errors are not corrected. Corrections to format errors should be made within your payroll program. A corrected payroll file should be created and QuickFile should then be restarted.

Format errors in your payroll file will not prevent your payroll file from being processed and tax reports from being posted to your TWC employer account.

Data Errors

Data errors indicate that there is a critical error in the payroll file.

  • To correct data errors, print the error log, return to your payroll program, correct the errors and reconstruct your payroll file. Then start or resume QuickFile, choose Find and Select File, then Validate again.

  • If you have questions about how to correct the errors in your payroll data, contact your payroll software company.

Data errors will prevent your payroll file from being processed and tax reports from being posted to your TWC employer account. Important Note: Data errors must be corrected before you can proceed!

Troubleshooting Errors

Error Message:
Runtime Error 13 - Type Mismatch
Problem: Non numeric data found in a numeric field or total wages entered on the employer information screen does not match employee wages list total wages.
Solution: If this occurs while using the 'Other File Type' converters, this may be due to blank fields in the comma-delimited (.csv-comma separated-value) data file.  Verify that all the boxes are filled in before saving.  Do not leave them blank.  Enter a zero if appropriate. If total wages entered on the employee information screen are correct, check the wages file and remove the header/footer lines and any total lines.  The only data accepted within this file is the employee name, social security number and employee total wages.
   
Error Message: Runtime Error 52 - Bad File name or number
Problem: Cannot locate the file.
Solution: The file name is no longer valid.  If it is on a LAN drive, the system may not be able to interpret the name.  You may need to copy it to your C: Drive.

If you previously loaded an ICESA, MMREF or Other Text Format diskette (e.g. Drive A:) you will get this error if there is no diskette in the A: Drive. To remedy this, place a diskette in the drive and relaunch QuickFile. QuickFile remembers the location of the last ICESA, MMREF or Other Text Fomat file used.
   
Error Message: Runtime Error 62 - Input past end of file.
Problem: Unnecessary data located in file.
Solution: Check payroll file by scrolling to the right of and below the payroll data for any unrequired data or characters in the payroll file.  These must be removed before validation can occur.
   
Error Message: Runtime Error 76 - Path Not Found
Problem: The program is trying to save the error log to an invalid location.
Solution: From the menu bar in the QuickFile program, select Option, Log Directory. Select a valid location to store the files generated by the QuickFile program. These are usually stored in the same directory as the QuickFile program, but may be altered. If an invalid location is listed, the program will fail after the file verification process completes. This error can also occur when the program is installed in a LAN directory. If the program fails during the Continue process and the directions above fail to fix the problem, you should re-install QuickFile in a local directory on your PC.

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Last Verified: September 30, 2011

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Last Revision: September 30, 2011